What are you doing to optimise the use of your office space?

September 25, 2015

With the advent of technology, we find that many of our customers seek to transform the workspace

Understanding how much office space an organisation really needs and how that office space should be optimised to enhance employee productivity while reducing unnecessary office costs should, be a top priority for most facilities managers.

Although many organisations are increasingly investing in office space, a significant number are doing it without realizing that the way in which employees use the workplace is evolving rapidly.

A leading recruitment firm has stated,

flexible working in the UK has increased by 37 per cent over the last three years. In addition, trends such as an increasingly mobile and remotely located workforce, the continuing rise in the use of mobile technologies including smart phones and tablets as well as web-enabled collaboration and knowledge-sharing tools are changing the way the traditional office is used.

In light of these issues, one could argue that it may no longer be appropriate to use the traditional headcount approach to gauge how much office space is required.

The increased flexibility of today’s office worker has left the allocated desk environment inefficient and wasteful. When employees work remotely, their desks are left empty. Why waste money on empty workstations, when they can be shared between workers?

Condeco, a leading work-based technology specialist, estimates that although a fully utilised desk in a London office can cost between £10,000 and £15,000 each year, organisations across the capital use only 39 per cent of their total office area.

Advances in available technology for collaboration and communication means that employees are able to communicate effectively from almost anywhere, so that staff can work remotely, as efficiently and collaboratively as they could if they were physically in the office.

The requirement for centralised meeting spaces with integrated systems may see a decline where companies will take the previous investments in on-premise systems and move them toward investments in cloud-based collaboration tools. This means that smarter organisations will seek to invest in technologies that enable their workforce to work and be productive from anywhere.

Nobody has the power to predict the future, but you do have the power to get your business ahead of the game by embracing change, accepting new ideas and, most importantly, preparing your workforce for the challenges they will continue to face.

For information on how we are transforming organisational culture across a wide range of industries, get in touch with our team by emailing marketing@annodata.co.uk